We're looking for a skilled Governance Officer

JOB TITLE: Ngurrara Governance and Administration Officer
REPORTS TO: Yanunijarra CEO
LOCATION: Kimberley based / remote upon negotiation.
SALARY: $75,000 negotiable
TERMS:  A twelve-month contract with three-month probation
ALLOWANCES: Rental support, district allowance, salary sacrificing options available

ABOUT US: Yanunijarra Aboriginal Corporation was established in 2007 to manage approximately 77, 595 square kilometers of exclusive possession native title. Since it was first set up, Yanunijarra Aboriginal Corporation has been striving to develop a range of business initiatives for Ngurrara people. We’re creating opportunities for our people to work on country, look after country and teach about country.

ROLE DESCRIPTION: Under the direction and supervision of the YAC CEO, the Governance and Administration Officer provides high-level governance support to Yanunijarra Aboriginal Corporation  and administration support to staff, but mainly to the CEO and Ngurrara Country Manager (NCM). This position works closely with the KRED Finance team in Broome to ensure that day-to-day operations can be delivered.

GOVERNANCE DUTIES: 

1.     Provide quality governance and related organisational risk management functions in an efficient, effective and compliant manner that supports the organisation , and represents YAC in a professional manner at all times.

2.     Provide day-to-day governance support to the Yanunijarra PBC including:

·       Develop, review, update and/or maintain organisational policies and procedures;
·       Monitor the organisations compliance with legislative changes including the CATSI Act and the PBC Regulations;
·       Develop and maintain an organisation compliance register to ensure compliance is maintained throughout the year;
·       Undertake an annual reviews of delegations in conjunction with the appropriate staff to ensure staff hold the appropriate authorisations and delegations;
·       Support the development of a governance and risk framework to assist YAC in risk management related processes.
·       Maintain shared electronic and paper filing system to ensure compliance;

3.     Assist the CEO with the governance requirements of the PBC which include:

·       Uploading governance documentation and updating online organisation information with ORIC;
·       Develop and maintain a Director information file;
·       Identify governance requirements and Director training opportunities.
·       Taking minutes and documenting presentations for PBC Board and all sub committee meetings;
·       Ensuring compliance with all organisation policies and procedures: and
·       Developing Board Papers and Board Meeting agenda items.

4.     Contribute to the development, implementation and achievement of YAC’s Strategic Plan as well with any Business Plan in accordance with the Integrated Planning and Reporting Framework:

·       Actively contribute to business planning activities with a focus on the principles of continuous improvement in governance and risk management;
·       Develop, maintain and report upon a prioritised improvement plan for governance and risk management that can be provided to the Audit (Finance and Risk) Committee on a regular basis.

ADMINISTRATION DUTIES:

5.     Provide day to day administrative support to the CEO and the Ngurrara Country Manager with the preparation of Board Meetings, staff meetings and committee meetings including:

·       Assisting in the organising of PBC meetings and events as requested; 
·       Bookings for staff, director and committee members travel and accommodation, venue hire and catering;
·       Notifying attendees, scheduling transport & travel, preparing attendance fee documents for payment and distribution of remittances.
·       Organising any additional logistics and liaising with any third parties who might be presenting at the meetings.
·       Maintain supplier lists and place orders/make bookings for supplies and equipment,
·       Facilitate the purchasing of goods, services, and equipment by raising purchase orders;
·       Oversee the care and maintenance of the office and office supplies & equipment in Broome and Fitzroy Crossing.
·       Assist CEO and Healthy Country Manager with credit card reconciliations.

6.     Liaise with the KRED Finance staff in Broome to carry out administrative processing services including purchase orders, travel allowances and other travel booking services, and processing casual payments.

7.     Assist in the organising of ranger meetings, project partner workshops, staff meetings, ranger field trips and Ngurrara Country Advisory Committee meetings.

8.     Assist the NCM with grant management and acquittal, duties include:

·       Maintaining a grant calendar,
·       Support with basic reporting and expenditure of grants,
·       Support with basic grant writing and application.

9.     Assist the Coordinators in maintaining accurate and up-to-date asset registers, ensuring that all information required for insurance and contractual purposes is current and provided to YAC as requested. The officer will also be responsible for arranging any other insurances, should they be instructed to do so. 

10.  Maintain shared Ranger team calendars and information boards to ensure accurate information on team activities and staff movements is available to the team. This may include recording:

·       Times and locations of planned activities,
·       Search and rescue forms,
·       Staff leave and movements,
·       Committee and team meetings,
·       Regional events,
·       Periodic asset checks,
·       Odd jobs and completion of duties checklists.

11.  Assist with media and communications as requested by the coordinators, which may include:

·       A regular ranger or healthy country newsletter,
·       Assistance with printing needs related to YAC publications,
·       Assist the YAC media and communications officer with social media and website updates
·       Providing simple stories & assisting the KRED & KLC Media Coordinator and liaison with YAC Country Manager and Coordinators for the YAC Facebook and website.

1. Any other duties within the scope of this position.

2. Comply with all YAC / Ngurrara policies and procedures.

3. Participate in YAC/Ngurrara Teams planning & activities, including the AGM and SCM.

 
Essential Criteria:
- Experience working with Aboriginal communities or organisations,
- Knowledge of relevant legislation and policies impacting Aboriginal communities,
- Strong organisational and administrative skills, with the ability to manage multiple tasks and priorities effectively,
- Excellent communication skills, both written and verbal,
- Demonstrated experience in managing executive-level calendars, travel arrangements, and meeting coordination,
- Proficient computer skills, including knowledge of Microsoft Office Suite and grant management systems,
- Ability to handle confidential information with discretion and maintain a high level of professionalism,
- Proactive and self-motivated with the ability to work independently and collaboratively within a team,
- Strong problem-solving skills and the ability to adapt to changing priorities and work under pressure,
- Demonstrated commitment to cultural sensitivity and inclusivity.

Desirable Criteria:
- Relevant tertiary qualification in business administration, management, or a related field,
- Familiarity with electronic document management systems and other administrative tools,
- Knowledge of Indigenous governance structures and protocols,
- Experience in organising and coordinating events or community engagement activities,
- Familiarity with social media platforms and online communication tools for promoting organisational activities.

HOW TO APPLY: Please send your CV and a detailed cover letter outlining how you meet the criteria to Peter Murray on peter@yanunijarra.org.au. For further information on the position please contact Kevin Tromp on countrymanager@yanunijarra.org.au.