Annual General Meeting Yanunijarra Aboriginal Corporation
Peter Murray
Yanunijarra Aboriginal Corporation RNTBC (ICN 7478)
NOTICE OF 2023 ANNUAL GENERAL MEETING (AGM)
Who: Members of the Yanunijarra Aboriginal Corporation RNTBC
Where: Ngurtawarta Community
When: Wednesday 22 November 2023
Time: 8:30am start
Please note, the AGM will no longer be held at Djugarari and the date has been changed out of respect for Sorry Business.
AGENDA
1. Introduction, quorum and Welcome
2. Code of conduct, apologies and proxies
3. Checking Register of Members
4. Passing of minutes from previous AGM
5. Presentation of reports general, financial and audit
6. Appointments and Remuneration of Auditor
7. Appointment of Directors
8. Other business including questions
DEADLINE FOR TRAVEL ASSISTANCE REQUESTS IS FRIDAY 20 OCTOBER 2023
For travel arrangements fuel orders please contact Scott Cox at the Kimberley Land Council on 9194 0100 by no later than Friday 20 October 2023. For all other questions about the meeting please contact Peter Murray on 0418 961 951.
DIRECTOR APPOINTMENTS
The Yanunijarra Aboriginal Corporation RNTBC (ICN 7478) (YAC) Rule Book has the rules for appointing directors. YAC must have at least 3 directors (rule 7.1.1) and must not have more than 12 directors (rule 7.1.2). Directors of YAC must be selected on the basis that there will be an equal number of male and female directors (rule 7.1.2)
To be a director of YAC, you have to be a member of the YAC, not have been disqualified from managing Aboriginal corporations and not be a director of another registered native title body corporate (rule 7.2.1).
YAC appoints directors by resolution at a general meeting or an AGM (rule 7.3.1). Directors are appointed on rotation for a 2 year term, so that the appointment of half of the directors expires each year (rule 7.4).
Directors must give their consent in writing to act as a director (rule 7.2.3), using the form at Schedule 6 of the YAC Rule Book, before the appointment takes effect.
Directors must meet a certain number of times each year and govern the operations of the PBC. Directors have legal duties they have to follow, like declaring conflicts of interest and not using their position improperly.
Should you wish to be considered for appointment as a director of Yanunijarra PBC you must attend the 2023 AGM in person to give your consent in writing for the appointment to take effect.
Before being appointed, any new YAC director will need to apply for a Director Identification Number. Information on how to apply for a Director Identification Number is attached to this Notice.
Information about Proxies
• Members are entitled to appoint a person as proxy to attend and vote for them at the AGM
• A person appointed as a proxy has the same rights as the member for who they are acting as a proxy
• A proxy appointment is valid if the member making the appointment provides a signed proxy form to the Yanunijarra Aboriginal Corporation RNTBC ICN 7478
• Proxy documents must be received by the Yanunijarra Aboriginal Corporation RNTBC ICN 7478 at least 48 hours before the AGM for the appointment to be effective
• The proxy form is attached to this notice. If you intend to appoint a proxy to represent you as a member at the AGM please complete the form and return it to 8 Flynn Drive, Fitzroy Crossing, WA 6765
Schedule 3 • Proxy form
APPOINTMENT OF PROXY: Corporations (Aboriginal and Torres Strait Islander) Act 2006
Please download proxy form by clicking here.
